Export guide
How to export your Airtable data
Last verified: 2026-10-09 · Menu names change between plans and versions; check the vendor documentation below, and we confirm exact steps with you once you qualify.
Short answer
Airtable (database and workflow) holds bases, records, comments and revision history. You run the export yourself, from the app or through its API, after removing personal and confidential details. Nothing leaves your company until you approve it.
Export from the app
Step 1
Open the table view
Navigate to the specific table within a base that you wish to export and select the desired view.
Step 2
Download CSV
Click the view name in the toolbar and select 'Export to CSV' to download the current view's records.
Step 3
Use Admin Panel
Enterprise Scale admins can visit the Admin Panel → Bases to locate base IDs for full organizational eDiscovery exports.
Step 4
Check the file before sharing
Open a sample of the export, confirm the date range and record count, and flag anything personal or confidential. Don't send anything yet — we review the package together first.
Export through the API
Step 1
Create a read-only key
In airtable.com/create/tokens, create an API token or app with read-only scopes. Keep it inside your company; never send it to SourceX.
Step 2
Run eDiscovery export
The POST /v0/meta/enterpriseAccounts/{id}/exports endpoint creates a ZIP file containing base data in JSON and CSV formats (Enterprise only).
Step 3
Pull history in batches
Page through records by date range, respecting rate limits. Save raw JSON to your own storage. Large histories can take several days.
Plan limits and formats#
- Limits and formats depend on your plan and are confirmed with you after qualification.
What to leave out#
- Names, emails, phone numbers and addresses of customers and staff
- Passwords, API keys, tokens and other credentials
- Payment card and bank details
- Attachments you haven't reviewed (they often hold IDs or contracts)
- Records covered by client NDAs, privilege or contracts that limit reuse
- Anything you mark confidential, such as pricing or strategy
Terms to check first#
- Your content is usually yours, but plan terms can limit bulk export, API use or automated access.
- Check whether your plan includes the export or API features you need before starting.
- Respect API rate limits; large exports may need to run in batches over several days.
- Don't share admin logins. You run the export yourself, with our guidance.
Vendor documentation
What happens after the export
See what your Airtable records are worth to AI buyers and how licensing works, step by step.
Read the Airtable licensing guideRelated
See if your company qualifies
A short company assessment. No data uploads are needed.